Gemini in Workspace
Gemini in Gmail, Docs, Sheets and Meet, the Gemini app with Deep Research, skills and Gemini Notebook, and Workspace Studio flows.
Start: What Gemini is and where things liveAbout Google Gemini
Gemini in Google Workspace is Google's AI built into Gmail, Docs, Sheets, Slides, Meet and Drive. It drafts emails with Help me write, answers questions in a side panel and takes meeting notes. The Gemini app adds Deep Research, skills and Gemini Notebook, formerly NotebookLM. Workspace Studio builds automated flows from plain language. Qualifying Business and Enterprise editions get enterprise data protections.
Best for: Anyone who works in Gmail, Docs, Sheets and Meet on a work or school Google account.
Good for
- Drafting and refining emails and documents in the app you're already using
- Meeting notes with a summary, decisions and next steps
- Deep Research reports where you can edit the plan first
- Automating routine email and file steps with Workspace Studio flows
Where people slip
- Using a personal Google account for work content, which doesn't get enterprise protections
- Pasting a document link into the Gemini app instead of using @ and keywords
- Sending Meet notes to every guest before you've checked them
- Trusting dates and names in a draft without checking its sources
What is the difference between Gemini in Gmail and the Gemini app?
Gemini in Gmail, Docs and other apps works in a side panel next to what you're doing. The Gemini app at gemini.google.com is a full chat. It can use Gmail, Drive and other services when you type @ and pick one, if your admin allows it.
What is happening to Gems?
Google is moving Gems to skills. Business and Enterprise accounts lose Gems no sooner than March 1, 2027, when they become inactive draft skills. You can make skills now in Customize > Skills and use them with /.
What is Gemini Notebook?
Gemini Notebook is the new name for NotebookLM. You add sources, chat with them, and make things like reports, mind maps and audio overviews in the Studio panel. Workspace DLP doesn't cover it, so check what your organization allows before adding work files.
Does Google use my Workspace data to train Gemini?
Google's Workspace Privacy Hub says Gemini doesn't train on your data outside your domain without permission, and it only retrieves content you can already access. That applies to qualifying work and school editions. Personal Google accounts work differently.
Checked against Google Gemini's own docs on 2026-11-06.
Basics
Know where Gemini lives in Google Workspace, check you're on your work account, and draft your first email with Help me write.
New to Google Gemini? Start here. Already use it? Skip to the next milestone.
0 of 2 lessons completeGemini in your apps
Point Gemini at the right Gmail and Drive content, and reuse instructions with Gems, skills and Gemini Notebook.
0 of 2 lessons completeInbox, docs, meetings and sheets
Use the side panel, Meet notes and the AI function on real tasks, and check what they produce.
0 of 2 lessons complete